Visitor Management

ALERT: Right Now, Do You Know Exactly Who is in Your Building or Facility and Their Exact Reason For Being There? If Not, You Should be Very Concerned!

Visitor Management Systems are no longer optional in today's litigious society... every organization needs a visitor management system, including yours!

Organizations that have not implemented at least a basic visitor management system (VMS) have left a gaping hole of legal liability that needs to be filled, and fast! The safety and security of your staff, employees, customers, students, etc. are at risk, and it is your legal and moral responsibility to minimize this risk. Unauthorized visitors with malicious intent can permanently damage your organization's reputation, finances, and ability to obtain insurance at affordable rates. Gone are the days when we could rely on a handshake, a smile and trust. Now you must protect yourself.

Without a VMS, you are making it easy for them to damage your organization, but with a basic VMS in place, you are protected in three important ways:

1. You control access

2. You know who is in the building or on campus at all times

3. Your employees become accountable for visitors and empowered to challenge

The cost-benefit ratio of controlling access is incredible, because when you implement your VMS, you will deter a high percentage of the "bad guys". By checking and logging the identity of everyone who comes through the door, you remove their number one tool - anonymity! They will know that your staff is enforcing defined access areas and visit durations.

Implementing a VMS sends the clear message that you care and that you are serious about maintaining control at all times. This message is not only for legitimate visitors who sometimes get tempted by opportunity, but for the criminal element - would-be vandals, thieves, and child predators. These people prey on the weaknesses and vulnerabilities of people and organizations. If you display that you are serious about security, they will move on to the next potential target, leaving your organization untouched.

Your VMS tells visitors what areas they are authorized to access, how long they are authorized to be on your facility, who is responsible for ensuring they follow your guidelines and creates a solid record of all of these pieces of information - a record you can rely on!

Secondly, in the event of a drill, actual fire, natural disaster or security breach, you will know exactly who is in your facility and who to account for to ensure everyone gets to safety. And through the logging of visitors, you are protected from frivolous lawsuits that can sometimes be filed years later, when human memory can't be counted on. Your VMS provides an accurate record that you can rely on to show whether certain people were, or were not, at your facility at a certain time and date.

And third, your employees and staff will feel empowered to help protect your facility by having a system to rely on. Employee and staff enforcement and participation is critical to the security of your organization. Do you think a junior level employee feels confident challenging a well-dressed, confident visitor who seems to know where they are going? Not without a VMS they don't, and security is only as strong as its weakest link.

Give your staff and employees the tools they need, so they know they have management support to enforce the security policies. Remove ambiguity by sending a clear message to your staff and employees that there is a consistent system that must be followed at all times.

And don't forget - first impressions are important, and an organization without a visitor management system is conveying a lack of professionalism, a lack of due diligence and a lack of concern. Some might even call it hubris, the type of thing that lawyers love to sink their teeth into.

Without a VMS in place, your organization is at a serious disadvantage and is leaving itself wide open for theft (both physical and intellectual); harm to staff, employees, student and vendors; as well as more serious crimes such as industrial espionage, unauthorized access to classified or sensitive materials and even terrorist acts.

So whether you get started with a basic manual VMS or a more robust software based VMS, it is imperative that you get one implemented today. No one is better qualified to help you control access to your facility or campus than the professionals here at the IDSuperstore. Don't hesitate; place your order today or give us a call at 1-800-667-1772 or e-mail us for expert advice, and we'll help you choose the system that is right for you!